Administrative Procedures Manual
TABLE OF CONTENTS
100 – General Administration Page
AP 100 – Organizational Structure
AP 100 – Appendix A – Organizational Structure
AP 106 – Accountability Reporting
AP 108 – Community Engagement
AP 110 – School Community Councils
AP 120 – Policy and Procedures Dissemination
AP 121 – Review of Administrative Procedures
AP 130 – Hours of Operation/School Year/School Day
AP 140 – Staff, Parent and Student Concerns
AP 145 – Event Protocol
AP 150 – Lockdown Protocol
AP 151 – Service Dogs in Schools
AP 151 – Appendix A – Parent/Guardian Request for a Service Dog
AP 152 – Therapy Animals in Schools
AP 152 – Appendix A – School and Therapy Dog Handler Agreement
AP 152 – Appendix B – Therapy Dog Planning Checklist
AP 154 – Temporary Exclusion of Students For Safety or Medical Reasons
AP 153 – Student and Staff Safety
AP 155 – Tobacco and the Use of Tobacco Products
AP 156 – Communicable Diseases
AP 158 – Enterprise Risk Management
AP 158 – Appendix A – SRPSD Enterprise Risk Management Framework
AP 159 – Equity, Diversity and Inclusion
AP 160 – Discrimination/Harassment/Workplace Violence
AP 165 – Local Authority Freedom of Information and Protection of Privacy
AP 168 – External Research Requests
AP 170 – Retention and Disposal of Records
AP 173 – Copyright
AP 175 – Outside Organizations Access to Schools
AP 177 – External Service Providers in Schools
AP 177 – Appendix A – Request for Classroom Observation
AP 180 – Procedures for Election of Board Members
200 – Instructional Programs & Materials Page
AP 200 – Organization for Instruction
AP 201 – Modified, Alternative, Functional and Locally Developed Programs
AP 206 – Family Life and Human Sexuality
AP 208 – Religious and Spiritual Instruction
AP 211 – Distance Learning
AP 213 – The HUB (Inter-Ministerial Collaborative Support)
AP 214 – Intensive Supports for Diverse Learner Needs
AP 217 – French Immersion
AP 228 – Special Project Credit
AP 229 – Work Experience Education
AP 230 – Citizenship Education
AP 232 – Driver Education
AP 235 – Nutrition Education
AP 251 – Challenges to Learning Resources
AP 251 – Appendix A – Request for Consideration/Reconsideration of Materials
AP 260 – Home-Based Education
AP 265 – School Fees
300 – Students Page
AP 300 – Student Code of Conduct
AP 300 – Appendix A – The Division Code of Conduct
AP 302 – Duties of Students
AP 310 – Student Supervision
AP 315 – Student Assessment, Evaluation and Promotion
AP 316 – Communicating with Parents/Guardians
AP 316 – Appendix A – Parent/Guardian Consent for Use of Student’s Preferred First Name and Pronouns
AP 318 – Credit Completion
AP 320 – Student Cumulative Records
AP 325 – Administering Medication and Medical Treatment of Students
AP 325 – Appendix A – Prescribed Medication Form
AP 325 – Appendix B – Medication Registry
AP 326 – Students with COVID-19 Symptoms in Schools (Repealed, effective 2022 05 09)
AP 326 – Appendix A – COVID-19 Symptoms (Repealed, effective 2022 05 09)
AP 330 – Physical Restraint and Seclusion
AP 335 – Student Search and Seizure
AP 336 – Violence and Student Harassment
AP 337 – Alcohol and Drugs
AP 338 – Weapons and Explosives
AP 345 – Admission of Resident Students
AP 345 – Appendix A – Early Entrance Admission
AP 347 – Non-Resident, Foreign and Adult Students
400 – Personnel & Employee Relations Page
AP 400 – Recruiting, Selection and Placement
AP 405 – Employee Expectations and Code of Conduct
AP 408 – Reporting Criminal Charges
AP 410 – Criminal Record Checks
AP 410 – Appendix A – Affidavit Respecting Criminal Record
AP 415 – Conflict of Interest
AP 417 – Employee Violence
AP 418 – Employee Alcohol and Drugs
AP 420 – Leaves of Absence
AP 421 – Work from Alternate Location
AP 423 – COVID-19 Vaccination for Employees (Repealed, effective 2022 02 14)
AP 425 – Employee Personnel Records
AP 428 – Evaluation of Employees
AP 430– Supporting Professional Practice (Teachers, In-School Administrators, Consultants)
AP 435 – Consultative Services Provided by Staff
AP 438 – Staff Allocation
AP 440 – Teaching Staff Reduction
AP 443 – Teacher Transfer
AP 445 – Teacher Accreditation
AP 448 – Deferred Salary Leave Plan – Teachers
AP 450 – Teacher Early Resignation Incentive
AP 455 – CUPE Employee Pension & Benefits
AP 460 – Compensation for Student Supervision
AP 465 – Employee Recognition
AP 468 – Departing Employees
AP 470 – Practicum Placements
AP 473 – Volunteers
500 – Business Administration Page
AP 500 – Budget
AP 505 – Insurance Management
AP 510 – Petty Cash Funds – School-Based
AP 515 – Expense Reimbursement
AP 520 – Purchasing
AP 530 – Accounting for School Based Funds
AP 535 – Accounting for Tangible Capital Assets
AP 540 – Accounting Standards
AP 545 – Internal Controls
AP 550 – Fund Raising
AP 555 – Accumulated Surplus from Operations
600 – Facility Page
AP 600 – Facilities Planning
AP 602 – Naming of School Division Facilities
AP 605 – Facilities Inspection and Maintenance
AP 606 – Facilities Maintenance Priorities and Planning
AP 608 – Facility Security
AP 610 – Occupational, Health and Safety
AP 615 – Fire Safety
AP 618 – Break-in, Theft, Vandalism
AP 620 – Playgrounds and Equipment
AP 625 – Community Use & Rental of School Facilities
AP 628 – Flag Protocol and Procedures
AP 630– Disposal of Non-Required Materials and Equipment
AP 630 – Appendix A – Equipment/Materials & Supplies Disposal Form
700 – Transportation Page
AP 700 – Student Transportation Services
AP 705 – School Attendance Areas
AP 710 – Bus Cancellations: Cold or Extreme Weather Conditions
AP 710 – Appendix A – Wind Chill Calculation Chart
AP 715 – Transportation and Attendance Areas
AP 720 – Student Conduct on School Buses and School Division Vans
AP 723 – Bus Driver Responsibilities
AP 725 – Special Use of School Division Buses and Vans
AP 730 – Extra-Curricular Bus Transportation
AP 733 – Student Travel (Out of School Educational Experiences)
AP 733 – Appendix A – Student Travel Request Form
AP 735 – Student Transportation in Private Vehicles
AP 735 – Appendix A – Parent Consent Form
AP 735 – Appendix B – Application for Automobile Driver Authorization
AP 740 – Video Cameras on School Buses
AP 745 – Transportation of Carry-On Items
800 – Information Technology Page
AP 800 – Information Technology Security
AP 805– Acceptable Use of Technology for Employees
AP 805 – Appendix A – Accessing Computers – Acceptable Use Protocol
AP 805 – Appendix B – Examples of Acceptable & Unacceptable Use
AP 810 – Acceptable Use of Technology for Students
AP 815 – Electronic Signatures
AP 820 – Email Communication