Administration Procedures

Administrative Procedures Manual

TABLE OF CONTENTS

100 – General Administration Page

AP 100 – Organizational Structure
AP 100 – Appendix A – Organizational Structure
AP 106 – Accountability Reporting
AP 110 – School Community Councils
AP 120 – Policy and Procedures Dissemination
AP 121 – Review of Administrative Procedures
AP 130 – Hours of Operation/School Year/School Day
AP 140 – Staff, Parent and Student Concerns
AP 145 – Event Protocol
AP 150 – Lockdown Protocol
AP 153 – Student and Staff Safety
AP 155 – Tobacco and the Use of Tobacco Products
AP 156 – Communicable Diseases
AP 160 – Discrimination/Harassment/Workplace Violence
AP 165 – Local Authority Freedom of Information and Protection of Privacy
AP 168 – External Research Requests
AP 170 – Retention and Disposal of Records
AP 173 – Copyright
AP 175 – Outside Organizations Access to Schools
AP 177 – External Service Providers in Schools
AP 177 – Appendix A – Request for Classroom Observation
AP 180 – Procedures for Election of Board Members

200 – Instructional Programs & Materials Page

AP 200 – Organization for Instruction
AP 201 – Modified, Alternative, Functional and Locally Developed Programs
AP 206 – Family Life and Human Sexuality
AP 208 – Religious and Spiritual Instruction
AP 211 – Distance Learning
AP 213 – The HUB (Inter-Ministerial Collaborative Support)
AP 214 – Special Education
AP 217 – French Immersion
AP 228 – Special Project Credit
AP 229 – Work Experience Education
AP 230 – Citizenship Education
AP 232 – Driver Education
AP 235 – Nutrition Education
AP 251 – Challenges to Learning Resources
AP 251 – Appendix A – Request for Consideration/Reconsideration of Materials
AP 260 – Home-Based Education
AP 265 – School Fees

300 – Students Page

AP 300 – Student Code of Conduct
AP 300 – Appendix A – The Division Code of Conduct
AP 302 – Duties of Students
AP 310 – Student Supervision
AP 315 – Student Assessment, Evaluation and Promotion
AP 316 – Reporting to Parents
AP 320 – Student Cumulative Records
AP 325 – Administering Medication and Medical Treatment of Students
AP 325 – Appendix A – Prescribed Medication Form
AP 325 – Appendix B – Medication Registry
AP 330 – Physical Restraint and Seclusion
AP 335 – Student Search and Seizure
AP 336 – Violence and Student Harassment
AP 337 – Alcohol and Drugs
AP 338 – Weapons and Explosives
AP 345 – Admission of Resident Students
AP 345 – Appendix A – Early Entrance Admission
AP 347 – Non-Resident, Foreign and Adult Students

400 – Personnel & Employee Relations Page

AP 400 – Recruiting, Selection and Placement
AP 405 – Employee Expectations and Code of Conduct
AP 408 – Reporting Criminal Charges
AP 410 – Criminal Record Checks
AP 410 – Appendix A – Affidavit Respecting Criminal Record
AP 415 – Conflict of Interest
AP 417 – Employee Violence
AP 418 – Employee Alcohol and Drugs
AP 420 – Leaves of Absence
AP 425 – Employee Personnel Records
AP 428 – Evaluation of Employees
AP 430– Supporting Professional Practice (Teachers, In-School Administrators, Consultants)
AP 435 – Consultative Services Provided by Staff
AP 438 – Staff Allocation
AP 440 – Teaching Staff Reduction
AP 443 – Teacher Transfer
AP 445 – Teacher Accreditation
AP 448 – Deferred Salary Leave Plan – Teachers
AP 450 – Teacher Early Resignation Incentive
AP 455 – CUPE Benefits
AP 460 – Compensation for Student Supervision
AP 465 – Employee Recognition
AP 468 – Departing Employees
AP 470 – Practicum Placements
AP 473 – Volunteers

500 – Business Administration Page

AP 500 – Budget
AP 505 – Insurance Management
AP 510 – Petty Cash Funds – School-Based
AP 515 – Expense Reimbursement
AP 520 – Purchasing
AP 525 – Disposal of Non-Required Materials and Equipment
AP 525 – Appendix A – Equipment/Materials & Supplies Disposal Form
AP 530 – Accounting for School Based Funds
AP 535 – Accounting for Tangible Capital Assets
AP 540 – Accounting Standards
AP 545 – Internal Controls
AP 550 – Fund Raising

600 – Facility Page

AP 600 – Facilities Planning
AP 605 – Facilities Inspection and Maintenance
AP 608 – Facility Security
AP 610 – Occupational, Health and Safety
AP 615 – Fire Safety
AP 618 – Break-in, Theft, Vandalism
AP 620 – Playgrounds and Equipment
AP 625 – Community Use & Rental of School Facilities
AP 628 – Canadian Flag Protocol – Procedures

700 – Transportation Page

AP 700 – Student Transportation Services
AP 705 – School Attendance Areas
AP 710 – Bus Cancellations: Cold or Extreme Weather Conditions
AP 710 – Appendix A – Wind Chill Calculation Chart
AP 715 – Transportation and Attendance Areas
AP 720 – Student Conduct on School Buses and School Division Vans
AP 720 – Appendix A – Suspension/Expulsion of Student Bus Privileges
AP 723 – Bus Driver Responsibilities
AP 725 – Special Use of School Division Buses and Vans
AP 730 – Extra-Curricular Bus Transportation
AP 733 – Student Travel (Out of School Educational Experiences)
AP 733 – Appendix A – Student Travel Request Form
AP 735 – Student Transportation in Private Vehicles
AP 735 – Appendix A – Parent Consent Form
AP 735 – Appendix B – Application for Automobile Driver Authorization
AP 740 – Video Cameras on School Buses

800 – Information Technology Page

AP 800 – Information Technology Security
AP 805– Acceptable Use of Technology for Employees
AP 805 – Appendix A – Accessing Computers – Acceptable Use Protocol
AP 805 – Appendix B – Examples of Acceptable & Unacceptable Use
AP 810 – Acceptable Use of Technology for Students
AP 815 – Electronic Signatures
AP 820 – Email Communication